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The 5 Facility Management tools you need today

5 Facility Management tools you need to create a workplace transformation

Companies everywhere are in the midst of a global workplace transformation. Facility managers and leadership teams are working overtime to ensure they are creating a workplace that is supportive of all their employees and their newly flexible workplace preferences. For some, this means redesigning the office to increase accessibility across the board. For others, they are taking this moment in time as an opportunity to refocus their sustainability initiatives. Meanwhile, everyone is investing in smart office technology to ease transitions in and out of the office for hybrid employees, and make flexible work possible.

Regardless of how your office is transforming, leveraging spatial intelligence allows facility managers and business leaders to make workplace transformation decisions based on employee behavior patterns and preferences. These insights coupled with facility management tools enable CRE leaders to optimize their workplaces. 

Top Facility Management Tools for 2022

Facility management software allows CRE strategists, business leaders, and facility managers to tailor their workplace to the employee experience, instead of forcing employees to adapt to an unsuitable work environment. To evolve your office into an accessible and supportive workplace for all employees, consider using these top facility management tools.

1. Workplace Analytics Platform

Workplace analytics software allows businesses to leverage data from workplace sensors and integrate it into cloud-based workplace technology solutions like meeting room platforms. Depending on the specific needs of your workplace, you may use a workplace analytics platform to identify patterns in employee movement, collaboration, and productivity.

Comprehensive workplace analytics tools, such as the VergeSense workplace analytics platform, provide CRE leaders and facility managers with the real-time workplace usage data they need to effectively optimize their facilities. 

2. Task Management Software

Task management software (also known as project management software) consists of tools that allow users to organize and manage their internal responsibilities. Such software can be used by team leaders to delegate tasks, CRE managers to track project progress, and business leaders to set and oversee deadlines. Facility managers can use project management tools to strategically plan workplace transition projects, ongoing monitoring and assessment of building or portfolio efficiency, or to manage a team of facility operations employees. The ideal task management software leads to transparent project management efforts and improved hybrid collaboration.

3. Inventory Management System

Inventory management systems are the processes used by business leaders and facility managers to track and control their stock through the entirety of the supply chain. By overseeing your supply chain cycle from initial purchase to final sale, inventory management system users are able to garner a more comprehensive understanding of how their inventory budget is being allocated, and identify where they can improve efficiency.

4. Asset Management System

Asset management software is the latest in workplace automation technology. Manual asset management systems — including everything from inventory management to document management — allow for a greater opportunity for human error and avoidable mistakes. A smart asset management system gives up to the moment insights on any and all workplace inefficiencies you may encounter.

Asset management systems serve as a centralized location to store internal or building-specific information. The most effective systems allow for the streamlined management of all assets that affect the day to day goings on of your facility. 

5. Building Automation System

As investments in ESG continue to rise and corporate sustainability continues to be at the forefront of CRE leaders’ minds, more and more business owners are integrating building automation systems into their workplace strategy. Building automation systems allow users to virtually oversee and control building systems including heating, ventilation, air conditioning, lighting, energy management, and access control, and be alerted when something isn’t working correctly or is nearing an issue.

Building automation systems can be as comprehensive as you need them to be. Depending on your workplace strategy and transformation goals, you may decide to automate the entirety of your facilities or specific workspaces throughout. 

What software do facility managers use?

Facility managers are responsible for the overall maintenance and operational status of a property or workspace. When it comes to being an effective facility manager in 2022, your success depends on how well you utilize the latest facility management software.

Depending on the specific needs of your the space a facility manager is overseeing, their software needs may include:

  • A computerized maintenance management system
  • Computer-aided facility management software
  • An integrated workplace management system
  • Enterprise asset management software

Facility management tools will continue to be a necessity for CRE owners and business leaders in the years to come. To begin transforming your workplace, visit our website to learn how VergeSense provides spatial intelligence to create intelligent spaces where people can thrive.